# Information for HMS Core Directors and Staff ### **For External Core Customers visiting from institutions outside of the US** - The Core Director hosting the international core customer should contact [International\_Collaborations@hms.harvard.edu](mailto:International_Collaborations@hms.harvard.edu) to confirm that the visiting individual meets Harvard criteria relating to export control compliance for work in the core. This step can be done in parallel with setting up a Harvard Sponsored Role (HSR) for the customer. - **Questions to answer in the email to the International Collaborations Group:** - ##### What will be sent (State what the material is and describe it at an elementary level—this can be electronic information or research materials): - ##### Will the material or research be used by or for the government or military?: - ##### Is this associated with a sponsored award at HMS? If so, please provide the fund number: - ##### Is this associated with an HMS collaboration?: - ##### Is it pathogenic? - ##### Does it contain elements of a human or animal pathogen or toxin? - ##### Is it a genetically modified organism? If yes, does it represent a significant hazard or cause harm to humans, plants, or animals? - ##### Who will receive/use the material: - ##### Where will the material be sent: - ##### Planned use for the material: ### **Harvard Sponsored Role (HSR) Policy (formerly known as POI)** - For information about sponsoring External Core Customer (ECC) HSRs please visit the HMS HSR [website](https://it.hms.harvard.edu/our-services/accounts-and-user-access/harvard-sponsored-role-hsr). - To request HMS ID (formerly known as eCommons ID) account for external core users instructions can be found on the [HMS IT ServiceNow Portal](https://harvardmed.service-now.com/stat). ### ****Upcoming Workshops and Meetings**** ****Core Directors Administration and Training Workshops**​​** - **2023 Northeast Regional Laboratory Staff and Core Directors (NERLSCD) Meeting - Oct 18-20, 2023 in Burlington VT - [Website](https://nerlscd.abrf.org/)** - ****2024 Annual Association of Biomolecular Resource Facilities (ABRF) Meeting** - April 21-24, 2024 - [Website](https://abrf.org/)** - ****Leadership and Management in Core Facilities** - Northwestern University Kellogg Executive Education Program - [Website](https://www.kellogg.northwestern.edu/executive-education/individual-programs/nonprofit-programs/np-core.aspx#upcomingsessions)** ### ****Resources and Helpful Links**** - **PPMS Announcements and Resources**: You can find a list of new features by clicking the **Help** tab in your PPMS administrator’s toolbar in PPMS, and select ‘**Announcements – New features, fixes, and other important announcements**’ to see articles and webinars that were released by Stratocore about new features. - **[Recharge Rate Setting: Considerations, Compliance, Process](https://www.lulu.com/search?q=recharge%20rate%20setting&adult_audience_rating=00%C2%A0)** A guide to assist any recharge service center to understand and work through the rate setting process. Self-published by an ABRF member, this 32 page how-to manual covering all aspects of the rate setting process is now available on [www.lulu.com](http://www.lulu.com/) as a spiral bound printed manual or a downloadable ebook. Based on 12 years’ experience working with a range of core facilities and presentations at ABRF and MAD SSCi, Covers the basics of recharge, pitfalls, and best practices. Includes many illustrated graphics and examples. - **Northwestern University Guide to Authorship for Core Facilities**. The link to the Northwestern document is [here](https://cpb-us-e1.wpmucdn.com/sites.northwestern.edu/dist/4/3061/files/2019/07/Publication-Guidelines-for-Users-of-University-CFs-2-8-18115.pdf) - **[Harvard Service Center Policies](http://osp.finance.harvard.edu/service-centers)** - **[Research Administration](https://hms.harvard.edu/research/hms-researcher-resources/research-administration)** - **[Additional Helpful Links for HMS Cores](/helpful-links)** ### ****Annual HMS Research Cores Poster Session**** - ****2023 Cores Poster Session - Nov 30, 2023**** ### ****HMS Core Directors Meetings**** **A list of past core director meetings and topics can be found [here](/past-core-events). To request copies of slides from the meeting presentations, please contact [john\_goettelmann@hms.harvard.edu](mailto:john_goettelmann@hms.harvard.edu)** Open all sections Close all sections ### Resources and Helpful Links expand\_more **Resources and Helpful Links** - For core staff who want to **find HMS ID** info (via Service Now): [Search HMS IDs via Service Now](https://harvardmed.service-now.com/nav_to.do?uri=/sys_user_list.do?sysparm_userpref_module=56e8b9ce3718200044e0bfc8bcbe5d00&sysparm_clear_stack=true) - For research core users who have forgotten their Havard credential usernames: [Forgot My ID](https://apps.hms.harvard.edu/forgotmyid) - **PPMS Announcements and Resources**: You can find a list of new features by clicking the **Help** tab in your PPMS administrator’s toolbar in PPMS, and select ‘**Announcements – New features, fixes, and other important announcements**’ to see articles and webinars that were released by Stratocore about new features. - **Recharge Rate Setting: Considerations, Compliance, Process** A guide to assist any recharge service center to understand and work through the rate setting process. Self-published by an ABRF member, this 32 page how-to manual covering all aspects of the rate setting process is now available on [www.lulu.com](http://www.lulu.com/) as a spiral bound printed manual or a downloadable ebook. Based on 12 years’ experience working with a range of core facilities and presentations at ABRF and MAD SSCi, Covers the basics of recharge, pitfalls, and best practices. Includes many illustrated graphics and examples. - **Northwestern University Guide to Authorship for Core Facilities**. The link to the Northwestern document is [here](https://cpb-us-e1.wpmucdn.com/sites.northwestern.edu/dist/4/3061/files/2019/07/Publication-Guidelines-for-Users-of-University-CFs-2-8-18115.pdf) - **Harvard Service Center Policies** - **Research Administration** - **Additional Helpful Links for HMS Cores** ### External Core Customers visiting from institutions outside of the US expand\_more **For External Core Customers visiting from institutions outside of the US** - The Core Director hosting the international core customer should contact [International\_Collaborations@hms.harvard.edu](mailto:International_Collaborations@hms.harvard.edu) to confirm that the visiting individual meets Harvard criteria relating to export control compliance for work in the core. This step can be done in parallel with setting up a Harvard Sponsored Role (HSR) for the customer. - **Questions to answer in the email to the International Collaborations Group:** - **What will be sent (State what the material is and describe it at an elementary level—this can be electronic information or research materials):** - **Will the material or research be used by or for the government or military?:** - **Is this associated with a sponsored award at HMS? If so, please provide the fund number:** - **Is this associated with an HMS collaboration?:** - **Is it pathogenic?** - **Does it contain elements of a human or animal pathogen or toxin?** - **Is it a genetically modified organism? If yes, does it represent a significant hazard or cause harm to humans, plants, or animals?** - **Who will receive/use the material:** - **Where will the material be sent:** - **Planned use for the material:** ### Harvard Sponsored Role (HSR) Policy (formerly known as POI) expand\_more **Harvard Sponsored Role (HSR) Policy (formerly known as POI)** - For information about sponsoring External Core Customer (ECC) HSRs please visit the HMS HSR [website](https://it.hms.harvard.edu/our-services/accounts-and-user-access/harvard-sponsored-role-hsr). - To request HMS ID (formerly known as eCommons ID) account for external core users instructions can be found on the [HMS IT ServiceNow Portal](https://harvardmed.service-now.com/stat). ### Upcoming Workshops and Meetings expand\_more **Upcoming Workshops and Meetings** **Core Directors Administration and Training Workshops​​** - **2024 Northeast Regional Laboratory Staff and Core Directors (NERLSCD) Meeting - Oct 16-18, 2024 in Albany NY - Website** - **2024 Annual Association of Biomolecular Resource Facilities (ABRF) Meeting - April 21-24, 2024 - Website** - **Leadership and Management in Core Facilities - Northwestern University Kellogg Executive Education Program - Website** ### Annual HMS Research Cores Poster Session expand\_more **Annual HMS Research Cores Poster Session** - **2023 Cores Poster Session - Nov 30, 2023** ### HMS Core Directors Meetings expand\_more **HMS Core Directors Meetings** **A list of past core director meetings and topics can be found here. To request copies of slides from the meeting presentations, please contact [john\_goettelmann@hms.harvard.edu](mailto:john_goettelmann@hms.harvard.edu)** [Preclinical Faculty Quad Status Database](https://itlvapexp01.med.harvard.edu/ords/f?p=10001:LOGIN_DESKTOP:19057886835684) - - eCommons login